Virtual Medical Scribe Services for Physicians and Clinics
Finish your charts before the patient leaves the room. Our trained virtual medical scribes join your visits by secure video or audio, document in your EHR in real time, and give you your evenings back.
You see the patient. We handle the note. You review and sign.
- HIPAA-compliant workflows
- Works with any EHR you can access
Virtual Medical Scribe Services That Document While You Treat
A virtual medical scribe is a trained documentation specialist who joins patient visits remotely, by secure video or audio, and writes the note in your EHR in real time. The physician reviews, edits, and signs it. The service is built for physicians and clinics that want to close charts faster and cut after-hours documentation.
Best suited for
- Solo practices
- Group practices
- Specialty clinics
- Urgent care
- Telehealth providers
Stop Losing Your Evenings to Charting
You didn’t go into medicine to type. Yet the EHR now takes up more of your day than your patients do.
~2 hrs
of EHR and desk work for every 1 hour with patients
1–2 hrs
of extra catch-up work after the clinic day
40.4%
of family physicians reported burnout in 2023
Less time with patients
Typing pulls your attention away from the person in front of you.
Open charts at the end of the day
Unfinished notes pile up and slow medical billing.
Lost personal time
“Pajama time” becomes the norm instead of the exception.
How we fix it
Our virtual medical scribes join your visits by secure video or audio and write the note in your EHR as the visit happens. You review it, sign it, and close the chart.
How Our Virtual Medical Scribe Service Works
Five steps, and you only handle the two that need a physician.
STEP 1
Connect securely
Your scribe joins through a secure video or audio link at the start of the session. There is nothing to install in the exam room beyond what you already use.
Provider
Opens the link
Scribe
Confirms the schedule and patient list
STEP 2
See your patient as usual
The scribe listens in the background while you focus on the conversation and the exam.
Provider
Delivers care
Scribe
Listens and records the encounter details
STEP 3
The note builds in real time
Your scribe documents the history, review of systems, exam findings and plan directly in your EHR, using their own login.
Provider
No typing
Scribe
Structures the note in your template
STEP 4 You
Review and sign
When the visit ends, you read the note, make any edits and sign it. Nothing is final until you approve it.
Provider
Reviews and authenticates
Scribe
Flags anything unclear
STEP 5 You
Close the chart
Orders are queued for your signature, and the chart is ready to close the same day.
Provider
Signs orders
Scribe
Queues them, never finalizes them
What Our Scribes Do (and Don’t Do)
Clear boundaries protect your patients and your license. Here is where ours sit.
Our scribes do
- Document the history of the present illness (HPI)
- Record the review of systems (ROS)
- Capture exam findings you dictate or state
- Write up the assessment and plan as you state it
- Queue orders for your review and signature
- Flag unclear items for your attention
Our scribes never
- Diagnose or interpret findings
- Give medical advice to patients
- Prescribe or finalize orders
- Sign or authenticate notes on your behalf
- Document anything you haven’t said or confirmed
- Work outside your EHR access permissions
Every note identifies who prepared it, and you review and authenticate the final version.
What Changes in Your Practice
More focus on your patients
When you aren’t switching between the exam and the keyboard, patients get your full attention. That is often what they notice most.
Charts closed the same day
Notes are written as the visit happens, so there is far less to catch up on at night.
A smoother revenue cycle
Complete, well-organized documentation supports accurate coding and reimbursement. We also work with your coders and billers when you need us to.
Room for more new patients
With documentation handled, you can welcome more new patients without stretching your hours.
Less burnout
Handing off the keyboard work reduces the daily load that drives after-hours charting.
No hiring overhead
You skip recruiting, payroll and training for an in-house scribe. We handle scheduling and coverage.
Choose the Scribe Model That Fits Your Workflow
| Model | How it works | Best for |
|---|---|---|
| Live scribe | A scribe joins each visit and documents in real time. | Practices that want notes done before the visit ends |
| Asynchronous scribe | We turn recorded visits or your dictated summaries into SOAP notes and enter them in your EHR. | Providers who prefer to review notes after clinic |
| Hybrid scribe | Live scribing plus asynchronous support, so documentation doesn’t lag after hours | Busy clinics with mixed schedules |
| AI scribe | AI-assisted note drafting, with provider review | Practices comfortable with AI workflows and added review time |
| Specialty-matched scribe | A scribe with experience in your specialty | Specialties with detailed templates and terminology |
Not sure which fits? We’ll recommend one during your free consultation.
Virtual Medical Scribes for Your Specialty
Specialty notes have their own templates and terminology. We match you with a scribe who knows yours.
Cardiology
Complex histories and testing, documented clearly so you can focus on the patient.
Ophthalmology
Exam-heavy workflows handled by a scribe who understands your forms.
Dermatology
Accurate lesion and procedure notes while you keep your attention on the patient.
Podiatry
Documentation that keeps a growing practice running smoothly.
Rheumatology
Detailed longitudinal notes from a scribe who knows your workflow.
Internal medicine
Full documentation for busy, varied schedules.
Pain medicine
From scribing to SOAP notes and EHR updates, covered end to end.
Nursing home
Documentation support across your facility visits.
Urgent care
Fast, accurate notes that keep patient flow moving.
YOUR SYSTEMS. YOUR WORKFLOW.
Works Inside Your EHR
Our scribes are trained on the major EHR and EMR systems and work directly in your existing setup, so you don’t change your workflow.
Epic
athenaOne
NextGen
eClinicalWorks
Oracle Health (Cerner PowerChart)
ModMed
Practice Fusion
PatientKeeper
PointClickCare
MatrixCare
SimplePractice
TherapyNotes
ezDerm
Compulink
Nextech
EyeMD EMR
PracticeQ
iClaim
Isn’t your system listed? Contact us. We’ll review your EHR and workflow before onboarding begins.
HIPAA, Security and Compliance
Protecting patient information is built into how we work, not added afterward.
Encrypted communication
Secure tools for video, audio and data transfer.
Secure storage
Protocols that keep patient data protected at rest.
Access controls
Scribes see only what their role requires.
Signed NDAs
Every staff member agrees to confidentiality.
Patient consent
We recommend telling patients a scribe is present and getting their verbal consent. Some states also have recording-consent laws, so confirm requirements with your compliance officer or legal counsel.
Scribe Training and Quality Assurance
Accurate notes come from well-trained people and consistent checks.
How scribes are trained
- EHR training in your system before they join your visits
- Specialty onboarding with your templates and preferences
- HIPAA and PHI handling training
How we keep quality high
- Reporting: We keep performance reports and use them to improve.
- Feedback loop: Tell us what to change, and your scribe adjusts.
Pricing and ROI
How pricing works
It depends on your hours per week, your specialty, and the service model you choose.
Every plan includes
- A trained scribe matched to your specialty
- EHR setup and template training
- Quality checks and support
Get Started
1
Free consultation
We learn your specialty, EHR, schedule, and goals.
2
Sign the BAA
Privacy protections are in place before any access.
3
EHR access
We set up secure, role-based access.
4
Scribe match
You’re paired with a scribe experienced in your specialty.
5
Pilot
A short trial period on your real visits.
6
Go-live
We scale to your full schedule, with support throughout.
Is a Virtual Scribe Right for Your Practice?
A strong fit if you
- Run a small or private practice and want affordable documentation help
- Lead a busy specialty clinic with detailed templates
- Manage a hospital or large facility with high documentation volume
- Spend evenings finishing charts
- Can give secure access to your EHR
Probably not the best fit if you
- Want a scribe physically in the exam room
- Prefer fully automated notes with no human involved (an AI scribe may suit you better, and we offer that too)
- Can’t grant EHR access to outside staff
- Have very few patient visits and little documentation to hand off
Not sure? Book a free consultation, and we’ll tell you honestly.
Frequently Asked Questions
What is a virtual medical scribe?
A virtual medical scribe is a trained documentation specialist who joins patient visits remotely, by video or audio, and records the encounter in your EHR in real time. The provider reviews and signs the note.
What’s the difference between a virtual scribe and medical transcription?
A virtual scribe documents in real time during your patient encounter. Medical transcription involves reviewing recorded audio or video of your visit and transcribing it into the EHR afterward.
Are virtual scribes HIPAA compliant?
They can be when the scribe company signs a Business Associate Agreement (BAA), uses encrypted connections, enforces access controls, and trains staff on handling patient information.
How much does a virtual medical scribe cost?
Cost depends on hours per week, specialty, and the service model. Pricing is usually hourly or a monthly per-provider rate. Compare it with the full cost of an in-person scribe, including salary, payroll taxes, recruiting, and training.
Which EHRs do you work with?
We work in the major EHR and EMR systems, including Epic, athenaOne, NextGen, eClinicalWorks, Oracle Health (Cerner), and ModMed. If yours isn’t on our list, we’ll review it before onboarding.
Can a virtual scribe enter orders or prescriptions?
Scribes can queue orders for the provider to review and sign, depending on your EHR and policy. They can’t independently diagnose, prescribe, or finalize orders.
Ready to Finish Charts Before the Patient Leaves?
Tell us about your practice, and we’ll recommend the right scribe model and show you what it would cost.